How to Conduct a Successful Remote Board Meeting

When conducting remote board meeting, it’s crucial to create a structure to keep the discussion productive and on the right track. It’s easier to keep the discussion going when participants have an organized agenda. It’s also beneficial to distribute the agenda and any other documents to attendees ahead of time via a secure online board portal, so that they can take notes as they add items, and review them prior to when the meeting begins.

Another way to ensure a smooth remote board meeting is to limit distractions as much as possible. Attendees should ideally take the call in a quiet location, such as at office or at home. This reduces the best call tools likelihood that they will tune out and miss important information that are being discussed during the call.

Additionally, it’s an excellent idea to ask participants to mute their microphones when they’re not talking to help reduce background noise that can distract during the meeting. The designated minute-taker must record all motions verbatim and include who made the motion as well as who seconded the motion. This is essential to maintaining a clear record of the meeting which can be used as a future reference or for legal purposes later.

Also, it’s crucial to adhere to the time limit you set for every agenda item to stop the meeting from going on unnecessarily. You can further promote efficient meeting procedures by urging participants to use the parking lot for impromptu topics so that they do not distract from the main discussion.