VDR and Document Management Solutions
A VDR is a tool that lets anyone work effectively and safely whether they are C-level executives involved in M&A transactions HR departments in charge of maintaining employee records or employees within the company who need to share information and files with contractors. This is particularly important for companies whose existence and success is dependent on the protection of their important intellectual property (IP) and sensitive data.
The right VDR solution and document management software offers an effective combination of features that makes the due diligence and deal-making process effective and effortless. This includes indexing of documents, search capabilities that are based on metadata and text, as well as intuitive tools for creating and managing folders and documents including auto-renumbering and infinite scrolling as well as favorites. Software features worth considering include an activity tracker that has an automated versioning system as well as a robust document tracker.
A well-designed folder structure consistent naming and access rights are essential in ensuring that a project or deal is run smoothly. A well-designed VDR allows you to assign granular permissions based upon the roles and responsibilities assigned to files and folders. The VDR will also provide statistics on who read, printed and downloaded each document.
The best VDRs ensure that all sensitive data is encrypted during storage and in transit. This is essential for ensuring compliance with data privacy regulations and safeguarding against unauthorized access.
